Project management skills and techniques are necessary to survive in today's business world. Thankfully, today there is a wide variety of tools that enable you to master project management and boost productivity within your business.
As we have previously mentioned, implementing robust project management strategy not only helps you organize daily activities but also makes your company more flexible to sudden changes.
Project management software for every business type
Elorus is a full-featured, cloud application that allows you to manage projects and tasks in a billable hour oriented way. Apart from invoicing, online billing, expenses management and estimates, all in one place, Elorus offers a Client Portal as well! By using all these features, you get to optimize your small business’ workflow.
However, there are business niches that need in-depth project management. If your business model falls into that category, you might what to go for a more sophisticated solution.
In this article, we have selected the best project and task management applications. To help you decide which one best suits you, we have compared them based on the scope of use, pricing and size of businesses they seem to be more suitable for.
All there’s left for you to do is assess your business needs, cash flow and workflow preferences before selecting an online project planning tool.
The Top 10 Best Online Task Management Software
# 1 Basecamp
Basecamp is a simple, yet powerful task manager app which enables companies to keep their communications organized and their tasks clear, so everyone is on the same page effortlessly.
Scope: It is ideal for larger enterprises with more complex communication needs and several departments that need to collaborate seamlessly with each other. The most important obstacle that companies with different departments face is that each department uses a separate project management tool to keep their progress in check. This automatically translates to complexity and increased management costs.
Basecamp provides you with features that even though they allow central management of projects, can also split your projects into divisions. This means that you can have a place to make company-wide announcements but also stay on top of individual projects without missing a single deadline.
- Pros: Multi-departments project management, To-do lists, chat rooms, file sharing (500BG storage), automatic key updates on projects and latest activity.
- Cons: No timeline and calendar management.
- Pricing: 30-days free plan and 99$/month paid plan.
If you are a developer you probably have already heard of Jira!
Scope: It is considered to be the number one choice among developer teams or enterprises because it offers a comprehensive solution from planning to releasing great software. It can help you monitor your projects effectively and track the hours team members have spent working on each. Its reporting tools bring a new level of transparency to your team's work and give your team critical insight into their agile process.
Jira’s main advantage is that it helps you create the perfect workflow and roadmap. Use an existing project plan template, or create one to match the way your team works. Moreover, you can integrate Jira with over 3,000 other apps.
- Pros: Timelines, issue management, daily and long-term management, real-time collaboration, workflow and portfolio features, developer tool integrations, robust set of APIs.
- Cons: File sharing and storage not provided.
- Pricing: There is a plan that costs 10$/month for up to 10 users which is great for SMB's and a second plan for 11-100 users at 7$/month. For enterprise use that requires 101+ users, you can contact them for a custom quote.
Next on the list of team project management tools is Wrike, which promises to simplify your planning and overall workflow.
Scope: Wrike is a project portfolio management tool suitable for advertising and marketing agencies that need to break their projects into smaller, more manageable, tasks without experiencing communication gaps across teams.
- Pros: Variety of project management templates, feedback and approval cycles with full context, interactive reports, file uploading and sharing, time and budget tracking.
- Cons: No user permissions.
- Pricing: You can start for free and add features along the way depending on your specific needs.
Smartsheet does away with your projects’ heavy lifting as it claims to be able to automate the management process so you can have room for more innovation. No wonder their clientele ranges from companies like Netflix to Bayer!
Scope: Smartsheet, though among the best project management software, can be used by both SMB's or large corporations that need an overview and more comprehensive approach to project management. You can use it regardless of industry or business size to give your workflow flexibility, agility and, above all, structure.
- Pros: Calendar, Gantt charts, file sharing, reminders, mobile app, resource management, user permissions, RESTful API.
- Cons: Does not support multiple projects management feature.
- Pricing: Starts at 13$/month.
Scope:Asana is quite a popular option among online project management tools, mostly appealing to marketing teams or startups on a tight budget. However, its features can be utilized by any team that needs to streamline their projects and meet deadlines.
- Pros: Detailed project management, calendar, files storage, user permissions, 100+ integrations, bug tracking, project templates.
- Cons: No resource management and projects portfolio management.
- Pricing: 9.25$/month per team member.
Trello is the king of all free project management software! It’s an easy and fun to use application that allows you to keep track of tasks’ progress live by creating boards, lists, and cards.
Scope: Trello is ideal for day-to-day project management and can cater to the needs of all business structures - be it freelancers or large enterprises. Essentially it’s a combination of team, project and task management features.
- Pros: Web-based and mobile app, Kanban support, RESTful web API, multiple integrations, checklists, customizable permissions, templates for common tasks or projects.
- Cons: Does not support multi-department projects and workflow.
- Pricing: While you can enjoy the free plan forever, there are also paid plans that give you more options from $9.99 to $20.83.
Confluence is an Atlassian product (just like Jira is) that is used to help teams to collaborate and share knowledge efficiently. Trusted by more than 40,000 customers worldwide, Confluence is ideal for internal use of large corporations.
Scope: A powerful project management app for teams that wish to create a roadmap easily, create notes containing checklist, create a knowledge base and centralize everything in one place.
- Pros: Customisable themes, project management, collaboration and communication features, best practice templates, Jira integration, permission controls.
- Cons: Can be overly complex, does not feature a visual Gantt chart.
- Pricing: 10$/month per user up to 10 members and $5/month for 11-100 users.
#8 Monday (formerly dapulse)
Monday is one of the easiest and fun project management tools suitable for any team that is interested in simple a simple interface with all the necessary planning features.
Scope: It’s basically a visual to-do list for teams that wish strong projects and task management without the technical expertise that usually entails. Monday enables team members to collaborate effectively and centralize all their workload and files.
- Pros: Visual display of progress, updates based on relevance, integrations (Dropbox, Google Drive, Pipedrive), knowledge base, project management template boards.
- Cons: No reporting tools and customizable user permissions.
- Pricing: Depending on the combination of users and features, their paid plans start from €25/month.
Aha! is an online project planning tool suitable for product teams regardless of industry or business size.
Scope: Its basic ability is that it can help you build an online roadmap for your company. You can keep track of your product development from all the way from planning to release while making it easier to spot weaknesses and brainstorm new ideas. All these make it ideal for startups as well!
- Pros: Tasks and projects management, detailed planning, new ideas feature, multiple integrations with popular apps, roadmap templates.
- Cons: Does not support complex reporting and resource management.
- Pricing: Starts from 59$/month per user and up to $149/month.
Teamwork is a suite of project management software ideal for creative teams and agencies that promise to optimize collaboration and boost productivity.
Scope: Teamwork can answer the needs of marketing, development, or support teams as it offers a wide variety of features that offer a one-stop solution for your business, be it big or small.
- Pros: Time tracking and billing, customer service, ticketing, employee management, project planning, documents sharing, client portal, reporting tools, mobile app, API.
- Cons: Does not support real-time updates and project permissions.
- Pricing: A forever-free plan is available and paid plans range from $9/month to $15/month.
Web-based project management tools & apps can enhance your teamwork
We hope this comprehensive guide will help you choose the tool that fits the needs of your business and change the way you work forever!
Feel free to post your comments below with your suggestions and experience using those applications.