Over the past few months we’ve been working on a massive update to the expense / purchase
management workflow in Elorus. Today, we’re excited to introduce the first of a series
of updates towards that end. The primary goal of today’s release is to speed up the
process of tracking your purchase invoices.
A whole new experience
Let’s say you receive a supplier invoice and want to record the transaction in Elorus. What do you do?
- Open the invoice PDF or image using an external software.
- Switch to Elorus and enter the amounts you see on the PDF to the purchase form.
- Save the purchase invoice.
- Visit the purchase invoice’s detail page and upload the PDF as attachment for future reference.
Although the above will work, it’s a kind of slow and complicated process that we felt
can be improved. We thought, why not upload the attached file and enter the invoice
data at the same time? And that’s what we did! We have completely redesigned the
purchase invoice pages, so you can preview the document in Elorus, enter the data
without ever leaving the application environment and save the record in one go.
Bills & supplier credits
As part of the update, purchase invoices have been renamed to just “bills”.
Similarly, purchase credti notes are now called “supplier credits”. We feel these
new terms are easier to follow and capture the essence of both features much better.
In real world, any kind of purchase that has to be paid, is referred to as “bill”.
Elorus features a complete, separate process to manage bill payments and monitor
outstanding or overdue bills, which makes all the pieces come together.
Finally, we’ve reduced the fields needed to record a bill. The document type,
related documents and line item title fields have all been removed, since they were
only used for display purposes. That said, if you are among those who used multiple
document types for reporting purposes, please rest assured: We have created a custom
tracking category called “document type” in your account. We then migrated all your
existing data to the new category, so you may continue doing your thing!